Organize Your Word Data

If you need to organize and sort data into hierarchies, Microsoft Word can help. Select View, Outline to turn any Word document into a note manager. Pressing the <Tab> key in Outline view lowers the current paragraph's status, making it a subparagraph to the one above it. Pressing <Ctrl>-<Tab> raises a paragraph's status. Double-click the plus sign (+) to the left of a paragraph to hide or unhide its subparagraphs, or drag the plus sign up or down to move them. These levels are actually styles (Heading 1, Heading 2, and so on), which means that the outline also helps you format your document.

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