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Easy Data Access Docsvault Small Business Edition 1.1

At a Glance
  • Easy Data Access Docsvault Small Business Edition 1.1

    PCWorld Rating

Easy Data Access's Docsvault Small Business Edition can help consultants, lawyers, and other service businesses cut down on messy paper files. This inexpensive client-server software provides useful tagging and search features for managing and tracking electronic documents and digitized files, but it has no built-in optical character recognition.

You can import any electronic document from any networked disk connected to the Docsvault server. On client computers Docsvault adds a menu to several Microsoft Office applications, including Word, Excel, and Outlook (Office XP, 2003, or 2007 required), to help you save documents to Docsvault. In addition, you can scan paper documents and add them to the Docsvault database as Adobe PDF files. Docsvault lacks OCR software for creating searchable text, however.

Docsvault's Explorer view lets you tag documents for sorting in electronic filing cabinets, which you identify using custom-created or default labels such as marketing or administration. (The tags simply identify documents in the software interface.)

Docsvault allows you to save and track versions of documents: Users can check files in and out to prevent multiple people from making simultaneous changes. The Task Management feature helps you manage workflow--for example, by routing a draft document to your supervisor for review and approval.

Docsvault SB would make a good entry-level document manager for small businesses needing to quickly file and find documents, and it is inexpensive compared with competitors such as DocuXplorer 4 Small Business.

Richard Morochove

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At a Glance
  • PCWorld Rating

    Pros

    • Inexpensive
    • Easy to use

    Cons

    • Lacks optical character recognition
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