A faster, easier, tree-saving way to share documents
I can't tell you many times I've gone to a trade show and been handed a folder full of product information—stuff I wanted, but certainly didn't want to carry around.
Sure, I could always say, "Email that to me," but then there's the hassle of handing over my email address and relying on the company rep to remember.
In an ideal world, I'd just wave my phone at the info and presto: instant copies downloaded to my device.
That's the idea behind TagMyDoc, which uses QR codes to share documents, presentations, and the like.
It works like this: Using TagMyDoc's tools, you add a QR code to, say, a Word or PowerPoint file. That document gets tagged and uploaded to TagMyDoc's cloud storage, where it effectively becomes an on-demand file: Anyone who scans the code from your hardcopy immediately gets a copy.
So, for example, if you're giving a presentation, you might want to give everyone a copy of the slide deck. Instead of printing, collating, clipping, and carrying all that paper, you can simply tack a TagMyDoc code onto the final slide. Then everyone just scans the code on their phone and boom, they've got their copy.
Obviously this can save not only time, but also paper. TagMyDoc offers add-ins for Word, Excel, and PowerPoint, meaning you can tag your documents right inside those programs. What's more, the service now integrates with Box and Dropbox, meaning you can link your accounts and tag any documents you already have stored there.
I'm glad to report that TagMyDoc doesn't cost an arm and a leg. A free Basic account gives you space for 100 documents, support for three versions of any given document, and a file-size limit of 2MB per document. For $3 per month, you get TagMyDoc Premium, which includes 250 documents, 10 versions, a 5MB size limit. And if you really want to get serious, Premium Plus raises the bar to 1,000 documents, unlimited versions, and a 75MB size cap—all for a mere $5 monthly.
My only reservation with the service is that not everyone has a QR-scanning app. (QR codes haven't exactly set the world on fire.) That's easily remedied, of course, but it's potentially one extra hassle for the person who wants your document.
Still, I think TagMyDoc offers a cool paper-saving solution for document distribution, one that might be simpler than gathering up email addresses and sending attachments.