Utility software

10 Utilities to Secure Your Data

Very few people (certainly not the smart, savvy, people who read PCWorld articles) run their computers without up-to-date firewall and antivirus software. Most users know better than to click a message from "Bank of Amerika" that tells them "Your account is much suspect of risk, please input number for verify." Regardless, there's always a new security hole, exploit, or social-engineering trick that can catch even the intelligent and cautious in a moment of weakness. Another threat is the possibility that someone might gain physical access to your computer--whether it's a laptop thief, a sneaky coworker with dubious intent, or an aggressive lawyer for the RIAA. This feature discusses several ways to keep your digital valuables safe, even if someone is prowling around your house.

(For a convenient list of links to all of the programs described in this article, see our "10 Utilities to Secure Your Data" collection.)

Don't Give Crooks a Free Pass(word)

I wish to publicly confess a venial but pretty dumb sin: I often reuse usernames and passwords. All a malicious hacker has to do is get that combination from an insecure site--say, Gawker Media--and then brute-force it against other sites. (In my defense, my most important accounts--my e-mail, my banking, my Web administration--use unique names and passwords.)

In an era when you have to register a user ID and password to just to tell some random person on the Internet that they're wrong, it's virtually impossible to create passwords that meet the target of being "easy to remember, hard to guess."

Most modern Web browsers have a basic password-save feature, but looking outside the browser to specialized programs is usually a better bet. KeePass, a free and open-source program, offers a lot of tools and options for far more than just Web passwords. It has a nice system of categories (which you can extend with subcategories) for organizing passwords; it also supports third-party plug-ins and even scripts. Thanks to one free/donationware plug-in, Clockwork's Firefox to KeePass Converter, I was able to import all my stored Firefox passwords, which is crucial for getting me to actually use a program like this.

That brings me to Password Safe, another free and open-source tool. Password Safe has an import feature, but it requires that you use its XML or CSV formats, which are not the ones that the most popular password-export plug-ins for Firefox typically use. It claims to support KeePass exports, but I tried both the XML and CSV export formats from KeePass, and neither worked. Password Safe is also less feature-rich than KeePass, and since they're both free, it's hard to give the advantage to Password Safe at this point.

My favorite of the three password-management programs I tested, though, is Sticky Password, which is the only one that costs money (although it does have a 30-day free trial). It has the best browser-integration features, requiring no hoops to jump through and offering support for a wide range of common and obscure browsers. The downside of a commercial program is not just price (which is reasonable, but not cheap, at $30), but risk: Open-source programs have many eyes upon them, looking for exploits and verifying that no backdoors exist. A program in this niche is asking you to put an awful lot of valuable information in one place, and that's a high level of trust when someone is handing you a black box. That said, there's no reason to believe Sticky Password isn't secure and safe; it's up to you to decide what level of paranoia you feel comfortable with.

Password managers and the next category of tools, disk-encryption utilities, share a common strength and flaw: a single point of failure. A password manager has its own master password, of course--and if that becomes known, everything becomes known. Going by the premise that you need to remember only one such password, ever, you can--and should--make a very long and complicated "strong" master password. Don't put it on a sticky note on your monitor, either. If your system is not secured, however, any keylogger or other piece of malware can grab that master password, no matter how cunning it is. Although brute-force attacks are possible if your computer has been physically seized, you're much more likely to face attacks in the form of spyware or social engineering than a supercomputer churning out a million keys a second.

Encryption Reserves Data for Your Eyes Only

Disk-encryption software protects what's on your hard drive by turning it into a mass of unreadable gibberish, something even more difficult to read than the comments section on YouTube. You can use such a tool to encrypt an entire drive, or to create an encrypted file that the computer can then mount as a virtual drive. The encryption software sits between your applications and the encrypted disk, encrypting and decrypting on the fly; the applications are not aware that the information they're using is encrypted.

Usage tip: If a hacker--or, say, just a nosy coworker--acquires access to your computer when an encrypted volume is mounted and the person has the ability to see the volume as a drive, the snoop will be able to read or copy files from the volume just as they would from an unencrypted drive; they may not even know that the drive is encrypted. If the encrypted data is not mounted, however, it appears as an undifferentiated lump of random characters. The following two utilities, BestCrypt and TrueCrypt, both support options to dismount a drive automatically after a user-defined period of inactivity.

Jetico's BestCrypt ($60, free trial) is a commercial encryption package. In its basic form, it offers only container-based encryption; full-disk encryption costs more. BestCrypt contains tools to organize your containers into groups, so you might have many small containers with different passcodes, instead of one big container. TrueCrypt, a free and open-source (donationware) product, lacks such organizational features (though you can make as many volumes as you like), and has a more spartan interface; it gives you full-disk encryption, however, as well as features designed to keep data secure even if you're forced to provide a key. A detailed documentation file covers not just usage information but also explanations for what TrueCrypt does and how it works, letting users make informed decisions about settings and options.

Another free encryption tool, FreeOTFE (On The Fly Encryption), has several features designed to make it particularly useful for situations in which you can't install the software: a "portable mode," which requires administrator access but no installation, and a separate but compatible (can read the same encryption) program called FreeOTFE Explorer that needs no drivers at all. Speaking of drivers, FreeOTFE will work on 64-bit Vista and Windows 7 systems, but because its drivers are not signed and thus run afoul of Windows security, you must jump through quite a few hoops to get them to work, most of which require disabling driver-signature verification.

All of the disk-encryption programs mentioned above support the SISWG IEEE P1619 standard, which is currently considered to provide a balance between speed and resistance to attacks based on tweaking data. In addition, many companies consider compliance with an IEEE standard to be a "checkmark" item when evaluating software. Each of the utilities supports other encryption formats as well; it's best to study your options and understand the strengths and weaknesses of each format, depending on your needs. For most users the default choices will be fine.

Next page: Set your data to self-destruct

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