A judge in Alaska has ordered Republican vice presidential candidate Sarah Palin and others in her administration to preserve e-mail messages in their personal accounts that relate to state business, an Anchorage newspaper reported over the weekend.
According to court records, Anchorage Superior Court Judge Craig Stowers handed down the order Friday as part of a lawsuit filed by former state worker and activist Andree McLeod earlier this month. McLeod has sued both Palin and the governor's office to force the preservation of personal e-mail messages.
Palin's e-mail has been in the news since someone illegally accessed her Yahoo Mail account four weeks ago and published some messages on the Internet. Last week David Kernell, a Tennessee college student and the son of a longtime Democratic state representative, was indicted by a federal grand jury for resetting the password of the "firstname.lastname@example.org" account and then accessing its messages. Kernell, 20, pleaded not guilty to the single charge last Wednesday.
Palin's office must preserve all e-mails to or from personal accounts of her and her staff starting from Dec. 4, 2006, "whose content relates in any way to the conduct of official business of the state of Alaska," reported the Anchorage Daily News last Friday.
The problem of mixing personal accounts with those sanctioned at the workplace is widespread, said Adam O'Donnell , director of emerging technologies at message security vendor Cloudmark Inc. "I think that this is extremely common, and also not something that chief information officers want to think about," said O'Donnell in an interview conducted via instant messaging. "Most will scold their employees to not send corporate e-mail from personal accounts, but there isn't much they can do about it."
O'Donnell cited several dangers of mixing personal and official e-mail accounts that in some cases can include regulatory violations. "If an organization is heavily regulated, like a financial service firm, using private e-mails for company business is a violation of regulations like Sarbanes-Oxley ," he said.
"[And] personal accounts may not be as protected as corporate e-mail accounts," O'Donnell continued. "An [attacker] who wants to gather critical corporate information may target a CEO's personal account before they target their corporate account."
Earlier this year, McLeod discovered that Palin routinely used a personal e-mail account for public business after she had asked for copies of messages from Palin aides. Palin's use of a personal account, specifically a Yahoo Mail account, made the news, and was cited in the message left by the hacker, identified only as "rubico," on a popular message board early on Sept. 17.
"In the past couple days news had come to light about palin using a yahoo mail account, it was in news stories and such," rubico admitted on the board, part of the 4chan.org site.
The grand Jury's indictment filed last week alleged that Kernell was, in fact, rubico.
According to the Daily News , pertinent messages from Palin's personal accounts, as well as those from others in her administration who were using private e-mail accounts, will be moved into the state system.
"That will probably take a bit of work for an administrator on both ends," said O'Donnell "It isn't impossible, but it will take anywhere between a few hours to a few days."
McLeod has asked Palin to release more than 1,100 messages that the governor has withheld from a public records request.
This story, "Court Orders Palin to Keep E-Mail Records" was originally published by Computerworld.