To help you manage everything effectively, e-mail marketing services can organize your contacts, track readership, and evaluate customers' interest in what you're sending out. You'll build a newsletter template, import and manage the contact list, send messages, and audit the results.
Many services can do the job, and they share many similarities. Here are a few good e-mail marketing services to check out.
JangoMail can connect to your contact databases directly from your mail server, streamlining the process by avoiding the exporting step to bring in new e-mail addresses. No JangoMail branding appears in your messages. Plus, you can initiate e-mail campaigns from your regular e-mail client; you send a message with a special subject line to JangoMail, and the service sends the message to the list of contacts you specify.
I like Emma in general, but especially for small businesses that lack the resources to design their own e-mail layout. Other sites offer templates and ways to upload a company logo, but Emma designers merge your assets--a logo, letterhead, URL, or other documents--into your e-mail design. That process costs a $249 setup fee, and you'll pay $30 per month or more depending on the volume of e-mail sent. In this tutorial, I'll explain how to get started with Emma.
Import Your Contacts
From your e-mail application, export a CSV file full of the contacts. For example, in Outlook, choose File, Import and Export. Choose Export to a file and click Next. Choose Comma Separated Values (Windows), and click Next. Select Contacts, click Next, name the file, and click Next. Click Finish.
In Emma, choose Audience, Import, and click Create a new import. Click Manage Fields. Emma will normally import just names and e-mail addresses. In this area, you can set it to import phone numbers, physical addresses, and other details to tailor later mailings.
Use the Add more fields pop-up menu to pick Mobile Number, for example. Click Add. Repeat the process as needed, or click Create a new field for a custom choice. Click Save & Exit.
Click the checkbox to say that you're importing approved addresses, and then click Continue. Click Upload a File. Click Browse, pick the CSV (or .xls) file, and click Continue.
In the next page, match your fields to Emma's database options. Use the drop-down menus to select the proper kind of data, such as linking the E-mail option with the row of e-mail addresses. Click Continue. Choose either Add Only or Add & Update. If you import addresses again in the future, the former selection adds only new addresses, while the latter adds new ones and overwrites duplicates with data in your CSV file.
Pick a group for the contacts to join; you'll send out mailings based on your groupings. You can change the organization later, but it's easiest to do this right now. If necessary, type a new group name, and click Add. Click Continue. Review everything once more, and click Import. Depending on the size of the list, importing everything could take several minutes.