Despite their popularity, tablets get knocked on productivity—largely because entering data on them is slow and cumbersome. But that doesn’t mean you have to boot up your laptop every time you need to type a lengthy document. From add-on keyboards to alternative on-screen keypads and general screen-typing tips, here’s a host of ways to speed up data entry on your iPad or Android tablet.
At the risk of pointing out the obvious, most users will get much faster performance by typing on a physical keyboard. Go ahead and try it for yourself. Using the iPad’s on-screen keyboard, I was able to reach all of 37 words per minute—half my normal typing rate on a full-size physical keyboard—with a (very high) 4-percent error rate. Using an external (albeit pint-sized) keyboard, I hit 64 words per minute with zero errors.
While typing on the smaller iPad keyboard wasn’t as fast as typing on a full-size one, it still beat tap-typing on the screen by a huge margin. There are a number of reasons for this, including:
- Limited character set on the on-screen keyboard—At first glance, the iPad’s on-screen keyboard looks rather full-featured, but once you begin typing a document you start to notice some gaping holes. Numerical keys are subjugated to a secondary keyboard, along with almost every form of punctuation aside from the period, comma, question mark, and exclamation point. Characters that are extremely common in both casual and formal writing—including the forward slash, colon, and parenthesis—are buried and difficult to find, and the layout changes based on which app you’re using. It doesn’t help that these symbols aren’t even aligned with the numerals they normally adhere to. The @ symbol is traditionally typed as Shift-2 on a regular keyboard, but on the iPad you’ll find it beneath the 9 key. All of this hunting and pecking through the secondary keyboard slows you down.
- Difficulty of making corrections easily—Most of us take for granted the oversized backspace key at the top right of our keyboards, and we make generous use of it on a daily basis when we mistype things. As expected, the iPad features a backspace key as well, but it’s harder to use. Not only is the key reduced to the size of a regular character key, it’s harder to locate without looking for it, because the keyboard doesn’t have a physical terminus that you can feel.
- Screen real estate consumed by the on-screen keyboard—A big issue with typing on any tablet is the fact that the on-screen keyboard overwhelms everything else. In fact, more than half of the screen can be eaten away when the keyboard is active. This doesn’t directly dampen input speed, but it does impact your overall productivity by requiring considerably more scrolling around on the page in order to see the context of what you’re trying to type.
- Lack of tactile feedback—Don’t discount the value of actual keys that click when you push on them. This powerful feature kept the BlackBerry alive for years, and it’s a major selling point for aftermarket keyboards on tablets today. When you press a key, you know your keystroke has been registered. Tapping a screen offers no such assurances, as you might have tapped the wrong character, your finger might have landed between two characters, or your tap might not have registered at all. Unless you slow down considerably, mistakes are common to the point where auto-correction features are now essential (if sometimes comically confused). But most of all, this feedback is important because for generations of users that cut their teeth on typewriters and computer keyboards, typing on a physical keyboard just feels more natural.
So, which keyboard is best? You can use just about any Bluetooth keyboard with your tablet, but chances are you’ll want one that attaches to the device and echoes its profile. I looked at three of the most noteworthy keyboards designed for the iPad, all of which double as cases or covers. (Android-compatible versions are available for each.)
Logitech Ultrathin Keyboard Cover ($100)—This keyboard attaches magnetically to the iPad and doubles as a cover, though not exactly a case, since it doesn’t protect the rest of the device. It’s a basic, stripped-down keyboard with the focus squarely on the alpha keys.
Numerals are shrunken down to half-size and do double duty with function keys. Though very thin, it has acceptable action, boosting me to 64 words per minute with no errors. Separate versions for the iPad mini and iPad Air that incorporate the same basic design are also available.
Keep reading for more Bluetooth keyboard picks...