Make Image Magic in Microsoft Office 2010: 10 Cool Tricks

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8. Save a Worksheet as a Picture

Turn your Excel sheet into a thumbnail.
Turn your Excel sheet into a thumbnail.
If you need a picture of a worksheet or a chart--to use as a thumbnail or in a cover page, for instance--you can do this from inside Excel. Start by selecting the data range in the cells you want to convert to a picture. In the case of a chart, select the chart itself. From the Copy dropdown list on the Home tab of the ribbon toolbar, select Copy as Picture.

You can then choose to capture the image either as it appears on the screen or as it will appear when printed. Select Picture or Bitmap if those options are available, and then click OK. Now you can paste the picture into the application of your choice.

9. Make Image Maps in PowerPoint

Break up PowerPoint images into clickable sections.
Break up PowerPoint images into clickable sections.
If you place an image on a PowerPoint slide, you can add clickable hotspots to it, much as you might create a clickable image map for a website. Start by adding an image to a blank slide: Choose Insert, Shapes and select a shape that suits what you want to make clickable. Draw the shape over the image.

Once again select Drawing Tools, Format, followed by Shape Fill, No Fill, and then Shape Outline, No Outline, so that the shape is not visible. With the shape still selected, choose Insert, Action and select the action that you want to occur when the user clicks the shape--such as going to a different slide or to a URL. Select Highlight Click, and click OK.

You can add multiple clickable shapes to this slide and test them by running the presentation. When you hold your mouse over a clickable area and click, the action will take place.

If you like, you can arrange for shapes to be colored in or partially transparent, to have outlines, and even to include text prompts.

10. Create a Simple Image Animation

An animation in PowerPoint can keep your presentation lively.
An animation in PowerPoint can keep your presentation lively.
To create a simple animation in PowerPoint, first add a shape and a picture to a slide. Select Animations, click the picture, and then click an option such as Fly In.

Click the Animation Pane button. From the pane, click the dropdown list that appears beside the picture animation entry. Choose Effect Options. From the Timing tab, click Triggers, select Start Effect, select the shape name in the list, and click OK. When you play the slide, the picture won't appear until you click the shape.

There are lots of hidden secrets for working with graphics inside Microsoft Office applications. Using these tips and tricks, you can achieve a range of effects when illustrating your business presentations, worksheets, and documents with images.

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