Unfortunately, we all still click on Office documents emailed from “trusted” contacts, so the next line of defense is to make sure Protected View—the prompt that warns you a file originated from someone potentially insecure, requiring you to click a button to start editing it—is switched on in Office 365. It’s normally on by default, but some users may errantly switch it off. If you’re wondering if you have Protected View on, here’s the easy 5-step process to check.
How to enable Protected View in Excel 365
First, launch Microsoft Excel 365 and then select the Options button from the Home screen. If you’re already in a spreadsheet, you can click File and you should see Options in the lower left-hand corner.
Once you’ve selected Options, select the “Trust Center option” on the left side of the window pane.
After you’ve selected Trust Center, you should be able to click on the Trust Center Settings button on the right side of the window pane.
Once you’re in the Trust Center, select the “Protected View” option.
You should see three checkmarks under the Protected View section. All three should be checked, which is the default setting.
How to enable Protected View in Word 365
The instructions are exactly the same for Microsoft Word, but since some people may only have Word 365 installed, we’ll walk you through the same dialogs. First click Options in the lower left corner of the Home screen, or if you’re in a Word document, just click File to see the Options option.
Once Option has been selected, you should click the “Trust Center” option in the left hand side of the window pane.
Now select Trust Center Settings on the right side of the window pane.
In the Trust Center dialog window, select “Protected View.”
Again, make sure all three options are selected in the Protected View menu, which is the default.
You’re now protected from the latest security exploit! Remember that if you ignore the security prompt tossed up by Protected View and decide to enable editing for a document or spreadsheet, this new attack can still work against you. Once more for the people in the back: Don’t open risky files you find on the Internet, even ones sent from friends if they’re unexpected. Confirm their validity first.