The underlying concept of Box Notes is not unique. Popular tools like Evernote and OneNote accomplish the same goal. But what sets Box Notes apart for businesses that rely on Box for file storage and sharing, is the fact that it’s tied in to the same security controls, file sharing permissions, and data encryption as the rest of the data they store and manage in Box.
You can open existing Box Notes or create new ones from withing the new iPhone and iPad app. Any notes you create using Box Notes are automatically stored with your other Box data. From an IT perspective, it’s simpler to manage and protect information because everything is stored in a central location.
Box Notes can greatly reduce email communication, and enable teams to work together much more effectively and efficiently. When people can collaborate together in real-time, it’s easier to get things done without a bunch of unnecessary emails being sent back and forth.
Box Notes offers a fairly basic text-editing interface. In some ways, that may seem like a handicap compared with the extensive features and capabilities of OneNote and Evernote, but from a productivity standpoint the simplicity is also refreshing, and makes it easier to capture and collaborate on notes and information that count, without getting bogged down in complexity.
Box Notes is available today for iPhone and iPad. Box is working on similar functionality for its Android mobile app, and projects that Box Notes will be available for Android users by the end of summer.
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Tony is principal analyst with the Bradley Strategy Group, providing analysis and insight on tech trends. He is a prolific writer on a range of technology topics, has authored a number of books, and is a frequent speaker at industry events.