Sending files–especially sizable art or photo files–to clients
and editors can be problematic. Corporate firewalls simply don’t
like large e-mail attachments (or, in some cases, any attachments).
And, yet, we’re not about to spend the time or the expense to ship
the files via a physical courier service. Our solution? We use an
online service called YouSendIt (various pricing; a free plan
exists). And, to make matters even easier, we use their free
download software, YouSendIt Express.
YouSendIt Express, a tiny, standalone program, is very simple to
use. It’s similar to writing a typical e-mail message. Simply
double-click the icon to quickly launch the program, select your
recipients, type in a subject line, add an optional memo and select
the file(s) or folder you want to send. Then, click the SEND
button. The recipients will receive an e-mail from you with a link
to a private folder, to download the files to their computer.
Although the YouSendIt Express software is free, the features
and cost of options vary depending on the type of account you have.
For instance, with a free Lite account, your optional memo is
limited to 100 characters, you can send files of sizes up to only
100 MB each, and you can send only one file at a time. With a
$10/month Pro account, your files can be up to 2GB and you can send
multiple files in one memo. In addition, a Pro account lets you
track who downloads your files and when, has an option for setting
an expiration date for your files, and provides a drop box where
others can send you files. A Business Plus account ($15/month)
offers even more features, and is designed for teams of at least 2
people. (Corporate Suite Accounts are prices based on the number of
users from $1,000/year for five users to $3,000/year for 25.) For
instance, with the Lite and Pro accounts, you pay on a per-use
basis for features such as a Password-Protected Secure Delivery
($4) or Return Receipt ($4); with a Business Account, they’re
YouSendIt Express is a no-brainer choice for sending files to
clients. It’s free, while saving time, effort and money.
–Sally Wiener Grotta & Daniel Grotta